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Hotel by the Dome: 253.272.7737 Single/dbl $99 & trip/quad $109 Deadline 9-26-08

La Quinta Inn: 253.383.0146 single to quad $89 Deadline 9-30-08

Extended Stay: 253.926.6316 No room block

Order Online www.dwatradeshow.com Tacoma Code 45EMWX6

Advanced price Deadline 10-06-08

Fax: 206.215.9370 or 660 S Dakota St., Seattle, WA 98108-5226 Deadline 10-15-08

Tacoma/Pierce County Health Department classes, questions 253.798.6460 www.tpchd.org

All concessions and sampling applications due 14 days prior to event Deadline 10-08-08

Fire Department: - Pages 4-5

All exhibitors cooking, having lit candles or any flame producing devices must meet all restrictions and requirements of the Tacoma Fire Department (253) 591-5740 or online www.tacomafiredepartment.org.

Required for every company & is your responsibility. Please call Trina Pennino at 206.956.3090 for your license. Submit your UBI number to Admin@ShowcaseEvents.Org or call 425.889.9494. Sales Tax Charts: 8.8% www.dor.wa.gov

Placing an ad in the Show Directory: - Page 5

XpoPress - Phone: (877)621-6143 or email: xsupport@xpopress.com Deadline 9-19-08

Your Booth / Marketing / Security: - Page 6

Phone & Internet Lines: Order through the Tacoma Dome at 253.272.3663 - Page 7

Show Office Phone Number at the Dome during Show Dates Only: 253.314.0526

Move-In Exhibition Hall only can move in Monday afternoon as per previous years.

No Decorator services will be available on this day.

Time is subject to management approval.

The Dome security will be using a numbering system to route trucks to the load-in areas. THE FIRST 200 VEHICLES TO ARRIVE WILL "TAKE A NUMBER" AND WILL BE STAGED IN ORDER TO UNLOAD.

If you do not need to drive your vehicle to a loading door, you will not need a number. You can simply hand truck your products to your booth.

Be sure you know your booth number upon arriving to unload and move to your booth space. Your booth number will be on the company sign in your booth when you arrive.

 

Move-out begins Sunday evening at 6:15. Moving out sooner is dangerous to the public and could result in legal action. No carts will be allowed on the floor until the carpets are removed. No hand-carried move-out will be allowed prior to show closing.

Do not move out early. If you have an emergency, please let the Show Management know and we will make arrangements for you. Moving out early is a breach of your contract; section 2E- Merchandise Removal and will be handled as such.

Do not bring small children to Move-In or Move-Out !!!! It is very dangerous for them and we will ask you to remove them from the hall. This liability affects the show management, the show decorator, the Tacoma Dome and the city of Tacoma.

Shipments must not arrive before Monday, Oct. 20, 2008. No C.O.D.

Consign your shipment to: 

Tacoma Dome
Attention: DWA Decorating Services
2727 East D Street
Tacoma, WA 98421

Include on your label: Tacoma Holiday Food & Gift Festival
Your Name
Your Company Name
Booth Number

2.) Advance Shipping Through DWA Trade Show & Exposition Service Must arrive prior to Oct. 17th:

c/o DWA Trade Show & Exposition Services
3720 NW Yeon Ave.
Portland, Oregon 97210

Include on your label: Tacoma Holiday Food & Gift Festival
Your Name
Your Company Name
Booth Number

Call 503-228-6800 if you have any questions.

You must complete and return the "Material Handling Order Form" in the DWA Trade Show & Exposition Exhibitor Kit prior to shipping. Make sure you review the "Shipping Instructions / Material Handling Information" sheet for complete information.

Hollywood Lights: Packet Attached

Your booth is provided with 500 watts of electricity (1 double outlet) and a flood light over your booth. We dim the ceiling lights in the Dome Arena which adds to the festive atmosphere.

Complete Hollywood Lights Electrical Services Rental Order Form, attached, or you may order online at www.hollywoodlights.biz and use order code # THFG08 if you need:

Overnight power in your booth.

Additional power beyond 500 watts provided.

Pre-order deadline date: October 15^th

 

Every exhibitor serving or sampling any type of food or drink must have a Temporary Food Establishment Application submitted to the Pierce Country / Tacoma Health Department. Your application must be received 14 days prior to the event. Be aware that there are penalties for failure to meet these deadlines. Please review the attached Health Department information.

 

The "Turf Room" behind the entertainment stage wall will have a dedicated Food Washing & Hand Washing 3-compartment sink with hot water. Anyone who will be handling food in any capacity, either serving or sampling, will be required to have a temporary hand washing station within their booth as well (water temperature 100°F – 120°F). The only exception to this would be exhibitors sampling coffee, tea, or cider without dairy products. Failure to meet this requirement may result in a $90.00 re-inspection fee.

 

Every concessionaire and sampling exhibitor must have a Food Workers card. Each Person In Charge (PIC) will need to pay $10.00 cash, bring ID and pass the class to sample or serve food and obtain your card. A PIC will be required to be in your booth at all times, therefore you may need one or more persons to obtain this card. Any Health Department in the state of Washington can provide you with this card once this class is completed. There will be a class the first morning of the show, Wednesday the 22nd, at 7:45am in the room above the show office for anyone requiring a Food Workers card who is not able to obtain one prior to the event.

Your booth must be flame retardant. The following information is from the Bureau of Fire Prevention:

"All decorations, drapes, signs, sails, acoustical material, hay, straw, moss, split bamboo,

plastic cloth and similar decorative materials shall be flame retarded to the satisfaction

of the Fire Department by either a State Fire Marshall’s certification of flame retardant

or the ability to pass a field flame test."

Anyone cooking or using an open flame in their booth will be inspected by the Fire Marshall.

This includes any of the following:

1.) Display or operate any heat producing or open flame device.

2.) Display or operate any electrical, mechanical or chemical device which may be deemed

hazardous by the Fire Department.

3.) Use or store flammable liquids, compressed gases or dangerous chemicals. You may keep

a single 2.5 gallon container of propane in your booth after prior approval and permitting

by the City of Tacoma.

4.) Display an operating internal combustion engine.

5.) Cooking with grease.

All those who are cooking or using a flame please be prepared and abide by the following:

Those cooking with electricity must have in their booth a fire extinguisher rated not less than 2A:10B:C.

Those frying food must have a fire extinguisher rated not less than 40B or a Class K extinguisher.

Those burning candles must have a fire extinguisher not less than 2A:10B:C.

The booths neighboring your booth must have a fire extinguisher in the case of a fire ensuing from your booth. We suggest that you bring 2 additional extinguishers to supply your neighbors with for the duration of the show to meet this requirement, which will be imposed on them because of your need for an open flame.

All those burning candles in their booth: The Fire Department will ask you not to keep an open flame burning in your booth. Lit devices, when displayed, must be lit on a non-combustible surface i.e. glass, metal, or stone. A flame retardant surface will not suffice. Any exhibitor making an unauthorized increase in the number of lit devices after receiving approval may be asked to shut down. Customers absolutely must not be allowed to touch a flame producing device while it is lit. Please be sure that you abide by these procedures. There is no sprinkler system in the Dome Arena and we must take precautions.

You must have a UBI number registered with the State of Washington. It is your responsibility to call Trina Pennino at the Dept. of Revenue, 206.956.3090, to obtain a temporary or permanent UBI Number.

This UBI number must be reported to the Showcase Events office at 800.521.7469 or email your UBI information to Admin@ShowcaseEvents.Org. We are required to report your business and UBI number to the state.

 

8.8% Sales Tax Chart: www.dor.wa.gov – select "Find taxes & rates" (on the left side),

Under "Sale & use tax rates" (in the middle), select "Tax rate charts", select 8.8.

This year we are partnering with XpoPress in producing the best show program hand out ever. This is a classy, four-part full color pamphlet. Our show program and floor plan, along with your sign name, booth number and brief product description will appear in the XpoPress. This advertising is FREE for our exhibitors and is presented to the attendees as they enter the show.

 

XpoPress offers the opportunity to place a personal ad in the show program. If you would like to take advantage of this service, please contact XpoPress at 1(877) 621-6143 or xsupport@xpopress.com. The deadline is September 19, 2008. We have included the XpoPress price sheet within this packet for your consideration.

When you arrive, your booth will be set with 8’ high rod and drape as a backdrop of red and white panels. There are 3’ high drapes on the sides. Corner booths are usually set without this 3’ high side on the aisles. You may request a 3’ high side if you require it. There will be a sign with your requested sign name and your booth number. An overhead flood light and one 500 watt electrical outlet (2 plugs) will be provided for each booth. YOU MUST CARPET YOUR SPACE OR USE SOME TYPE OF FLOOR COVERING. Carpet can be rented from the show decorator; see DWA information, Page 3.

You may cover up the drapes using "S" hooks over the tops of the rods. Please do not pin anything to the drapes. If you have approved "High Walls" you are responsible for providing the materials necessary for your high wall……such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for "Low Walls" you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth.

Five badges per booth will be provided for your company. (If you require more badges than what is allotted, they can be purchased at $15 each). Badges may be retrieved at the Exhibitor Registration booth. You may take all badges and distribute them to your staff or you may have them pick up their badges as they come in each day to the show. If you have multiple individuals coming and going throughout the week, it might be best to return the badges to registration at the end of each day. Our staff will re-file them for your use.

We ask that everyone decorate in a holiday theme and encourage you to make your booth inviting and attractive to draw in your customers. Increased sales will result from what you do to make your space interesting and appealing. Be prepared to meet your customer. Make sure you have business cards, order forms or web site information for residual sales. Have an adequate staff to meet your customer and demonstrate your product.

Make sure to price your product so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. This is not a table top show, no sale signs, close out or discount signs are allowed.

The Dome is secured both day and night by guards. A guard is also hired to patrol outside around the RV Parking areas. Theft has not been a serious problem at the show. You should cover your products at night with a sheet or completely close the front of your booth.

The Tacoma Dome and the Show Management are not responsible for loss or stolen articles. If you should find something missing, let us know so we can alert dome security and have them file a report.

Move-In day: Park for free

Overnight Parking: Storage vans, trailers, etc. pay $8.00 per day per space.

Overnight RVs: RVs with people sleeping in them are $20.00 per night.

Self Contained: Pay to the Tacoma Dome on Move-In Day.

RV Full Hook Up: $30.00 per night. Pay on Move-In Day.

Reserve with Mitch Wheeler at 1-800-521-7469. Waiting list only.

No personal checks or business checks are accepted after October 10, 2008. Please pay by Visa, Master Card, cashiers check or money order at 425.889.9494 locally or 800.521.7469.