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Move-In & Move-Out Procedures: Page 2

GES Exposition Services 800.475.2098

Shipping / Receiving, Forklift, Carpet / Materials – order online

Electrical Services – order online

www.ges.com (payment is required when placing your order, meet deadline to get discount)

Decorating services include carpet, tables, etc.

Exhibit Guidelines: Page 3

Food Exhibitors: Page 4

Health Department Food Permits 801.313.6620, www.slvhealth.org

Next Year’s Show Dates: Page 4

Fire Marshall: No Lit Candles

Exhibitor Parking: Free Parking at South Towne Exposition Center, sorry no RVs overnight

Homewood Suites @ 844 E. North Union Ave. in Midvale, UT 84047

Reservations 801.561.5999 / 800.445.8667 - Tell them you are with the Salt Lake’s Family

Christmas Gift Show to receive special rates of $89 Wed & Thurs / $69 Fri, Sat & Sun.

Or make your reservations online:

http://homewoodsuites.hilton.com/en/hw/groups/personalized/SLCFUHW-SCS-20081110/index.jhtml

RV Park: No RV Parking at South Towne Expositions Center

Mountain Shadows 801.571.4024 located at 13275 Minuteman Drive in Draber, UT 84020

General Offices: 801.565.4400, www.southtowneexpo.com

Phone / Internet Service - Telephone & Internet Service Order Form Call 801.565.4414

Showcase Events, Inc. Show Office @ South Towne Exposition Center 801.256.4301

Tax & Licensing: Tax rate for State of Utah is sales 6.85% and package food is 4.85%.

Tax reps will be onsite to drop off forms and provide tax identification numbers. You are not required to purchase a City of Sandy business license as the show will provide one for you.

Move-In Schedule: Move in begins Thursday, November 13, 2008. Exhibit set-up deadline is Friday morning at 9:30a.m.

Move-In Instructions: South Towne Exposition Center security personnel will be managing the move-in docks. Please bring hand trucks and carts for move in and move out, these items are not available through South Towne Exposition Center or GES Exposition Services.

Move-Out Instructions: Exhibitors may not dismantle or remove exhibit materials before 6:00pm on Sunday when the show closes. This policy will be strictly enforced and is a Fire Marshall rule. Any exhibitor violating this rule may not be permitted to exhibit in future shows.

Freight receiving and Forklift Service: On-line ordering www.ges.com

Shipments may arrive no earlier than October 14, ‘08, but no later than November 10, ’08.

Go online for instructions, requires Material Handling Order Form & Advance Shipping label.

GES Exposition Services handles direct shipping.

Shipments accepted beginning November 13, 2008

Go online for instructions, requires Material Handling Order Form & Advance Ship. label.

 

Go Online for "In-Booth Forklift & Labor Order Form"

Electrical:

Exhibitors are responsible for their exhibit lighting, to order go to www.ges.com. South Towne over head lighting is very good. Many exhibitors find this in-house lighting adequate.

The show decorator is GES. Any tables, skirts, waste baskets, chairs, carpet etc. may be ordered from the GES web site. All booth space must have carpet. The only exception are booths with food products.

The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one line exhibitor identification sign with your sign name of 44 characters in length on the back drape of your exhibit space. You may cover up the drapes using "S" hooks over the tops of the rods. Please do not pin anything to the drapes.

Sidewalls that are 10’ wide and over 4’ tall must have prior approval from Show Management. If you have approved "High Walls" you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for "Low Walls" you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.

Booth Fire Code Requirements:

Your booth display must be flame retardant. All decorations, drapes, signs, banners, plastic display, hay split bamboo, table covering with an overhang greater than 6’, combustibles, etc. must be flame retardant. Items that require treatment with a flame retardant product will be subject to a flame test prior to or during the show hours. The use of oil cloth, tarpaper, sisal paper nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.

All merchandise and materials must be contained within the exhibit space for the duration of the show, a FIRE CODE REQUIREMENT. You may not extend your display into the aisle or sit in the aisle.

Booth Requirements & Marketing:

We ask that everyone decorate in a holiday theme and encourage you to make your booth inviting. Increased sales will result from displaying your product to capture the public’s attention.

Be prepared to meet your customer. Make sure to price your product so your customers can make an

easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. Make sure you have business cards, order forms or web site information for residual sales.

This is not a table top show, no sale signs, close out or discount signs are allowed. All signs must be tasteful. There is not dress code at this event, however professional yet comfortable attire is requested.

All exhibitors are required to register with show management at the Exhibitor Registration booth and pick up your badges. Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them. Exhibitors or staff will not be allowed onto the show floor without a badge.

Show management will be on the show floor to help facilitate your move in, however, if you need immediate assistance please check with exhibitor registration to let them know of your needs and they will contact show management. We will assist you as soon as possible.

All food service vendors must obtain a temporary event permit through the Salt Lake Valley Health Department. Please call 801.313.6620 to inquire whether your product requires a permit for sampling.

For those foods that require a permit, one person per booth must have a valid food handler permit and be available at all times during the show. Please apply in person so you will have the opportunity to discuss any questions.

It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements.

All food handlers must wear gloves when handling food. A three compartment sink for clean up, washing produce or meats are located on the west side of the hall next to the concession stand down the service hall corridor.

Ice is available in ice machines in the hallway next to the Western Foods concession stand. There is a limited amount of cold storage. Please use ice sparingly as it is a courtesy to us from Western Foods.

Lost Credit Cards:

Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office and we will make an announcement to get it back to the proper owner.

Security:

There are security officers on duty at the South Towne Exposition Center 24 hours a day. Please take precautions and cover your booth at night. The South Towne Exposition Center and Showcase Events, Inc. are not responsible for lost or stolen goods.

E-Mail Anna@ShowcaseEvents.Org

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